Videography & Photography

For the purposes of these Terms and Conditions:

Event refers to the photography/video shoot itself.

Model refers to any human or animal photography subject to be used during the shoot.

Digital(s) refers to the completed image/video files to be delivered to the Client.

Images & Copyrights

The photographs/video produced by Cameraon Creative once delivered to the Client may be altered and used by the Client in any way. Please credit Cameraon Creative for any personal use and social media posts made. Client does not have the right to use the delivered digitals for profit or in any commercial, advertising, or third party publication.

Model Release

The Client and Models hereby grant to Cameraon Creative and its legal representatives and assigns, the irrevocable and unrestricted right to use, publish, and alter photographs of the Client and Models for marketing, editorial, trade, advertising and any other purpose and in any manner and medium.

Limit of Liability

In the unlikely event that Anna Cameron Llewellyn of Cameraon Creative is injured, becomes ill, or has an emergency that prevents them from attending the planned brand photography/video date, Cameraon Creative will make every effort to immediately reschedule with the Client. If a new agreed upon date cannot be reached with the Client in the event of Anna Cameraon Llewellyn’s injury, illness, or emergency, Cameraon Creative will return any payments received for the booked session.

In the unlikely event that photographs or video has been lost, stolen, or destroyed for reasons within or beyond Cameraon Creative’s control, Cameron Creative’s liability is limited to the return of half of the payments received for the booked session.

Retainer & Payment Schedule

50% of the total cost is due at initial invoice receipt as a retainer. This is non-refundable except in exceptional circumstances (see Limit of Liability above). In the event of Client cancellation, the paid retainer is non-refundable. The retainer shall applied towards the total cost of the service to be rendered. The remaining charges are payable in full on the date of the session. No photography/video will take place and no rights are granted until payment is made in full.

Event Changes

Cameraon Creative must be notified of any changes in the date, time or location of the event or any other changes affecting the services to be provided under this Contract.  Upon notice of any changes in the date, time or location of the event (including, without limitation, Client’s cancellation of the event), it shall be within Cameraon Creative’s sole discretion to either deem the change to be a cancellation of this Contract by Client and collect payment for all services rendered and expenses incurred prior to and including the date of cancellation plus the Cancellation Fee as provided herein; or accommodate the changed time, date or location, at the rate in effect at the time of the change. If there is an agreed-upon change to the location, Client agrees to pay any additional travel and expense costs associated with the changed location.

Production

Client grants Cameraon Creative and its affiliates full production and editorial control regarding all aspects of production. Cameron Creative makes no guarantee either expressed or implied in regard to aesthetic qualities of the products and services offered.  Cameraon Creative makes no guarantee concerning any particular effect, request, specific pose, photograph or videotaped segments.  Cameraon Creative warrants that all album and video products (to the extent included in Client’s package) shall be free from material defects in materials or workmanship for a period of one year, excluding normal wear and tear, cosmetic aging and damage caused by mishandling or improper storage. 

Delivered Photography & Video

Cameraon Creative shall have sole discretion as to the recording and inclusion of any portions of the event in the final edited digital copy of Client’s video or photography, which will be delivered to Client through a digital download, and shall have no liability or reduction in fees for the failure to record or include any portion of the event.  Images and video are edited at Cameraon Creative’s discretion, and delivered proofs may not include all images shot. Cameraon Creative reserves the creative right to edit and release only those deemed creditable as professional in quality and within Cameraon Creative’s artistic standards.  Every effort will be made to assure satisfaction according to Cameraon Creative’s professional standards.  Cameraon Creative is not responsible for Client’s or any third party’s subjective interpretations or opinions of the photography or videography. 

Permits/Licenses

Client is responsible for determining whether any permits or licenses are required for any location or venue where photography and/or videographer services will be performed. Client is also responsible for payment of any fees and costs associated with such permits or licenses. Client agrees to obtain all necessary permits and licenses before the event date. The photographers and videographers (if included in Client’s package) are limited by the guidelines of the event space. Among other restrictions, Cameraon Creative and its third party servicers and contractors are not responsible for lighting restrictions imposed at any event space, whether known or unknown by Client prior to the event day. Client agrees to accept the technical results of their imposition on the photographer and videographer.

Environmental  

Client is aware that restrictions imposed by the event space or any guests and the constraints of the physical environment can affect the quality and extent of photography and videography coverage possible. Cameraon Creative’s failure to perform any term or condition of this Contract as a result of conditions beyond its control such as, but not limited to, restrictions imposed by others, the lateness of the Models/Subjects, schedule complications, traffic, rendering of decorations or props, restrictions of the event space, constraints of the physical environment, war, strikes, fires, floods, acts of God, governmental restrictions, power failures, or damage or destruction of any network facilities or servers, shall not be deemed a breach of this Contract or relieve Client of its obligation to make full payment under this Contract.  Cameraon Creative cannot guarantee coverage of outside events during inclement weather.  Client is responsible for obtaining all permissions and clearances, etc., and adequate shelter from inclement weather and extreme temperatures as required by Cameraon Creative to perform this Contract. Cameraon Creative shall not be held responsible for damage to products or wardrobe during environmental events or portraiture. Client is responsible to arrange personal assistance for products or wardrobe during the event.

Usage

After event, Client, individually and as agent for all members of the party and guests, hereby grants to Cameraon Creative and its affiliates all rights for display, airing, exhibition, promotion, newsletter, contests, and advertising use of all photos and video produced including the images, likenesses and voices, and, on behalf of their legal representatives, heirs and assigns, hereby release(s) Cameraon Creative and its affiliates, legal representatives, employees and assigns from all claims and liabilities relating to use of said photos or video (and, without limitation, the images, likenesses and voices contained therein). Client waives any right to inspect or approve the photographs or video or the use to which it may be applied, including any written copy that may appear in connection therewith. 

Delivery of Digitals

Normal delivery of Client’s digitals is 4 to 6 weeks after the event. This delivery schedule is only approximate, and depends on various factors, including Client’s provision of production materials for inclusion. Cameraon Creative makes no guarantee of any delivery date and reserves the right, within its sole discretion to extend the delivery schedule, as necessary for proper completion of the event digitals, if applicable, without any reduction in fees or other obligations of Client hereunder.

In Event of Client’s Loss/Destruction of Digitals

Cameraon Creative and its affiliates shall assume no responsibility for loss or destruction of the images or video footage when they are out of Cameraon Creative’s possession. Cameraon Creative recommends that Client back-up the images and video footage and recommends that Client make multiple copies to store in separate devices such as a hard drive or cloud-based storage location. Cameraon Creative and its affiliates shall not be held responsible for the failure of digital downloads due to mishandling.

Travel

Client is responsible for all travel expenses incurred by Cameraon Creative or its affiliates or third party contractors in connection with the photography and/or videography services. Specifically, Client shall reimburse Cameraon Creative for the following expenses incurred or to be incurred by each photographer and/or each videographer: any tolls, gas, parking (for each parking fee incurred in connection with the event), taxi and other transportation costs (such as Uber or Lyft), and any long distance and overnight accommodation fees referred to below. Any travel costs payable by Client shall be paid to Cameraon Creative no later than fifteen (15) days after the date of invoice.

If the event location is beyond Cameraon Creative’s Service Area (the Charleston Metropolitan area of Charleston, Dorchester, or Berkeley County), an additional travel fee of $50.00/60 miles will be added to the invoice.

Client also agrees to pay a talent overnight accommodation charge (the “Accommodation Fee”) if the event location is 2 or more hours away from Cameraon Creative’s “Base” (2820 Bacons Bridge Rd, Summerville, SC 29485) as determined by Cameraon Creative using mapping technology which takes into account, without limitation, traffic patterns, ferry crossing, and road conditions, as applicable. The Accommodation Fee is applied to the costs of overnight accommodations for each shooter. If the wedding location is more than 2 hours but less than 3 hours away from the Base, Client agrees to pay an Accommodation Fee for one night for each shooter. If the event location is more than 3 or more hours away from the Base, Client agrees to pay an Accommodation Fee for two nights for each shooter covering the evening before and the evening of the event.

Meals 

If the event exceeds more than 5 hours, the photographer(s) and videographer(s) and/or staff, will take a one hour break up to one (1) hour for either lunch or dinner, the timing being at their sole discretion and with no reduction in fees. The time spent by the photographer(s), videographer(s), and staff for meals does not pause or extend the total consecutive hours included in Client’s package. The one hour spent for lunch and/or dinner will count towards the total consecutive hours included in Client’s package. Cameraon Creative is not responsible for any photography and/or videography coverage missed during such times.  

Event Scheduling

It shall be the responsibility of Client to contact Cameraon Creative to schedule a mutually agreeable event time, at least three weeks’ prior to the proposed date. Cancellation or rescheduling of an on-location event within 5 days of the scheduled date will result in the loss of the on-location event. On-location events must include an alternative site to accommodate inclement weather. Inclement weather is not a legitimate reason for the cancellation of an on-location event.